1. You need to prepare for the meeting
Like any event, a meeting requires preparation. This first and important rule is also confirmed by the general director of the Australian company AirService Dominic Bressan:
“For me, the key to holding a fruitful meeting is always preparation: an understanding of possible problems, an accurate idea of the other participants in the meeting, their positions, who makes decisions and, perhaps, even some common interests. Once, at a meeting, one of the participants constantly called me by someone else's name. It left a bad impression. ”
2. Define the purpose of the meeting
Understand the purpose of the meeting: you should not offer to hold a meeting just to “talk”. Have a clear list of questions. What do you want to discuss? This is important because it helps to keep the conversation in the right direction, not to be distracted and remember the subject of discussion.
3. Send a list of questions in advance
If you want to receive a specific answer from the boss and the meeting is not urgent, send the manager a list of questions at least 24 hours before the meeting along with a brief description of the results you want to receive. So the meeting will be much more productive.
4. First, give the answer, and then the details
If you start the meeting with an account of the background, this can cause confusion, boredom, and even confusion, which of the information presented is really important. Joel Montgomery, managing director of Affiniti, advises starting a conversation with an answer:
“If you start the conversation with an answer, you will get all my attention from the very beginning. I will be interested in the details, because I will understand why you bring them. This will increase the likelihood of a fruitful conversation, because I will perceive your words with great understanding. "
5. Share your ideas
If the purpose of the meeting is to talk about an event, then take the trouble to present your ideas for getting out of this situation. Time is very valuable - the leader will be glad that you are already looking for a way out.
6. Justify everything
Remember the numbers: most directors pay a lot of attention to digital criteria. Whatever you say, they probably will want to dig a little deeper to get a general idea of quantitative indicators.
“I believe that any conclusion, proposal or decision can be justified or measured using data, so you should not come to the meeting without a bunch of numbers that could confirm your conclusions and give an idea of your decisions,” advises Joel MacDonald, CEO of Swift.
7. Be sure to make notes
Take notes. This shows your interest in the subject matter and the seriousness of your perception. In support of this, comment by TomCar CEO David Brim:
“The tags say a lot about your intentions, and also allow you to capture the content of the meeting so that you can refer to it in the future.”
8. Summarize
Thank all those present for the time spent and briefly outline all the actions that should be taken as a result of the discussion (both on your part and on the part of the authorities). Clearly state what result is needed and when it should be achieved.
Like any event, a meeting requires preparation. This first and important rule is also confirmed by the general director of the Australian company AirService Dominic Bressan:
“For me, the key to holding a fruitful meeting is always preparation: an understanding of possible problems, an accurate idea of the other participants in the meeting, their positions, who makes decisions and, perhaps, even some common interests. Once, at a meeting, one of the participants constantly called me by someone else's name. It left a bad impression. ”
2. Define the purpose of the meeting
Understand the purpose of the meeting: you should not offer to hold a meeting just to “talk”. Have a clear list of questions. What do you want to discuss? This is important because it helps to keep the conversation in the right direction, not to be distracted and remember the subject of discussion.
3. Send a list of questions in advance
If you want to receive a specific answer from the boss and the meeting is not urgent, send the manager a list of questions at least 24 hours before the meeting along with a brief description of the results you want to receive. So the meeting will be much more productive.
4. First, give the answer, and then the details
If you start the meeting with an account of the background, this can cause confusion, boredom, and even confusion, which of the information presented is really important. Joel Montgomery, managing director of Affiniti, advises starting a conversation with an answer:
“If you start the conversation with an answer, you will get all my attention from the very beginning. I will be interested in the details, because I will understand why you bring them. This will increase the likelihood of a fruitful conversation, because I will perceive your words with great understanding. "
5. Share your ideas
If the purpose of the meeting is to talk about an event, then take the trouble to present your ideas for getting out of this situation. Time is very valuable - the leader will be glad that you are already looking for a way out.
6. Justify everything
Remember the numbers: most directors pay a lot of attention to digital criteria. Whatever you say, they probably will want to dig a little deeper to get a general idea of quantitative indicators.
“I believe that any conclusion, proposal or decision can be justified or measured using data, so you should not come to the meeting without a bunch of numbers that could confirm your conclusions and give an idea of your decisions,” advises Joel MacDonald, CEO of Swift.
7. Be sure to make notes
Take notes. This shows your interest in the subject matter and the seriousness of your perception. In support of this, comment by TomCar CEO David Brim:
“The tags say a lot about your intentions, and also allow you to capture the content of the meeting so that you can refer to it in the future.”
8. Summarize
Thank all those present for the time spent and briefly outline all the actions that should be taken as a result of the discussion (both on your part and on the part of the authorities). Clearly state what result is needed and when it should be achieved.
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